A clean and organized office creates a positive impression on clients and provides a healthy work environment for everyone. But sometimes, the person tasked with keeping the office clean can hold off for too long.
This can create an overwhelming clutter in the workspace.
In that case, it’s hard to find a starting point. That’s when it’s important to have a clear understanding of how to clean an office, what are the best practices to keep it clean, and how to streamline the whole process.
Our office cleaning guide covers all these queries and more. Read on to find out the steps to achieving and maintaining a cleaner office and how you can outsource your cleaning department.
What Are The Steps To Clean An Office?
There are SEVEN steps that you should follow to systematically clean up a dirty office. You start with the basics like emptying the trash cans and finish off with disinfecting the hard floors.
- Declutter: Begin by removing any unnecessary items from the office and organize all employee desks, cabinets, and other communal areas.
- Trash Removal: Empty trash bins and replace liners as needed.
- Dusting: Dust all surfaces, including desks, shelves, and electronic equipment. Use microfiber cloths or dusters with cleaning solutions for best results.
- Vacuuming: Vacuum carpets and rugs. Deep cleaning of carpets/rugs once a year is necessary.
- Sweeping/Mopping: Sweep hard floors to remove dust, dirt, and debris. Use a disinfectant and mop the hard floors to get rid of possible germs and allergens. Do this more frequently for the high-traffic areas like meeting rooms and cafeterias.
- Disinfecting: Disinfect frequently touched surfaces such as doorknobs, light switches, and countertops. You can use disinfectant wipes or sprays for this purpose.
- Restocking: Replenish essential supplies such as toilet paper, hand soap, and paper towels.
What Are The Best Practices For Office Cleaning?
Cleaning an office full of employees and corporate hustle is not an easy task. Picking the right time, and deciding what, how, and when to clean – there’s a lot to consider.
So, when you clean your office, here are some best practices to follow.
- Cleaning Schedule: Create and follow a proper cleaning schedule. Choose a time when there is low traffic in the office. Depending on the traffic and the clutter you see, decide whether you want to clean your office daily, weekly, bi-weekly, or monthly. You might have to do some tasks daily while leaving others for once a week or once a month.
- Use Eco-Friendly Products: To reduce your carbon footprint and to keep everyone in your office safe from harmful chemicals, use eco-friendly cleaning products.
- Promote Cleanliness Culture: Your cleaning crew is not the only one responsible for keeping the office clean. Encourage all your employees to take that responsibility and play their part in keeping their workspace clean.
- Regular Inspection: Cleaning your office space once a week or once a month is not enough. Regularly inspect the various furniture and fixtures of your office to promptly address and resolve upcoming issues.
How Do You Clean Office Daily?
By cleaning your office daily, you can prevent a lot of dust and debris build-up. However, deep cleaning your office daily is simply not possible, especially in a high-traffic office. That’s why you want to make a list of quick and efficient daily tasks.
Here are the things you need to take care of every day to clean your office daily:
- Straighten furniture and declutter desks.
- Empty trash cans.
- Vacuum high-traffic areas.
- Wipe down frequently touched surfaces.
These tasks should be on the everyday to-do list of your cleaning department.
How Do I Make An Office Cleaning Schedule?
A cleaning schedule is important for effective and consistent office cleaning. Consider the size of your office and the number of employees you have when creating an office cleaning schedule.
Here are a few more factors that you must pin down when making an office cleaning schedule:
- List Cleaning Tasks: List all cleaning tasks. Create a list of which cleaning tasks are needed for which area; where you want to vacuum, where mopping is needed, and which areas need disinfecting.
- Determine Frequency: Decide how often each task needs to be performed. Some are daily tasks while others are required once a month.
- Pick the Right Time: Schedule cleaning tasks during non-business hours. Pick a time when cleaning will cause the least disturbance.
- Review and Adjust: Regularly review the cleaning schedule. As the cleaning requirements of your workspace change, your cleaning schedule will need to change as well.
How Can I Clean My Office Fast?
There are no shortcuts or quick-fire ways of cleaning an office. However, through proper planning, it is possible to streamline and speed up the process of office cleaning.
- Declutter First: Sort out the messiest areas first. Get rid of the full trash cans, sort out the furniture, and clean employee desks.
- Prioritize High-Traffic Area: Rooms that see more footfalls should be cleaned first. Instead of following an up-to-down approach, prioritize areas and clean accordingly.
- Delegate: Don’t focus all of your cleaning force on one area/task. Distribute cleaning tasks among your cleaning crew to speed up the process.
- Set Time Limits: Allocate specific time slots for each cleaning task to maintain momentum and efficiency.
How Do I Hire A Commercial Office Cleaning Company?
With the rise in the number of commercial cleaning companies, outsourcing office cleaning duties is easier than ever. You can easily hire a professional cleaning company to get the best office cleaning services in Austin.
However, before hiring a commercial office cleaning company, here are a few things to consider:
- Research: Research the market and identify the best commercial cleaning companies in your area that offer office cleaning services.
- Get Quotes: Never settle for a single company. Get quotes from multiple cleaning companies and choose the one that suits your budget and best fulfills your cleaning requirements.
- Meet Previous Clients: Before hiring a commercial cleaning company, meet a few of their previous clients and ask about their experience.
- Check Licenses & Documentation: Ensure that the cleaning company has all the licenses required, has proper insurance, and is registered with the proper authorities.
Once you are satisfied with the company’s previous record, it’s time to draw up a contract and decide the final details. Decide the scope of work, frequency of cleaning, and other such details. It’s best to discuss everything in advance to avoid any inconveniences/disagreements in the future.
Conclusion
That’s it for this guide on office cleaning and maintenance. Now you know how to clean an office and how to maintain it.
Outsourcing the whole cleaning department to a professional cleaning company is the new norm. Considering the cost-effectiveness and overall ease it brings to the company, there’s no harm in outsourcing the cleaning services to a cleaning company.
